New! School Accounting Kit

Introducing School Accounting Kit by Peachtree Premium™ Accounting 2004! This new service kit integrates all of the comprehensive accounting features found in Peachtree Premium™ Accounting 2004 with tailor-made features for schools to increase the effectiveness and efficiency of school daily operation.

Designed to meet the unique accounting needs of school, our kit includes key data and tools to help you perform important jobs quickly and easily. Pre-defined settings of basic accounting modules, advanced budgeting, comprehensive tailor-made reports can help you to fulfill the requirements of Education and Manpower Department (EMB) and surely get the insight behind your numbers.

Product Information

(A) School-specific Features
By integrating school-specific functionality with Peachtree's award-winning accounting and management capabilities, our school kit offers educators the no-compromise solution to school management. The special features found in our school kit are designed to meet the unique accounting needs of all schools including aided schools. In addition, helpful features like Navigation Aids, Wizards, and a Guided Tour make it easy to hit the ground running!

• Chart of Accounts - A pre-built chart of accounts speeds the process of setting up your database for the first time in Peachtree. It's quicker & easier!
• Extensive Help - Get the answers you need any way you want to search for them! Whether you prefer to use context-sensitive on-screen help, browse the extensive documentation, or search by topic, Peachtree provides the help you need to quickly answer your questions.
• Advanced Budgeting - Improve your ability to analyze the state of your school's financial situation and make important decisions to use your grants aright. You can now track up to three budget years and easily make revisions and measure variances along the way. This advanced budget feature provides financial details to prepare annual school plans and produce longer-term strategic plan.
• Always Know How a Grant Spent - Easily determine which grants are spending more by comparing all grant expenses versus receipt. Create grant budget by breaking down to the phase level, and then review cost codes by breaking each phase down to a particular type of cost. With the information provided, you will probably know how to redistribute your grants at the school year end!
• Powerful Financial Management Reports - The pre-defined reports like Balance Sheet and Profit & Loss Account are well fitted with the requirements of EMB. You can save your time with constructing all the required reports with just several clicks!
• Check Out Your Cash Flow - Quickly and easily perform "what if" analysis to understand the impact of changing financial conditions with Peachtree's Cash Manager. It displays the grants cash status for your school for a selected period of time and specific fund. See balances for receipts, payments, payroll, and other cash broken down by dates due.
• Item Attribute Sets - Easily create and track selling items (like uniforms, exercise books, etc.) in a product line or school activities by defining attributes such as size, colour, class or any attributes you define. With this functionality, you can automatically create and maintain Item Attribute sets, and your reports and lookups will reflect this for easy cross selling, tracking, and maintaining.
• Track Item Profit - Track extensive detail on each of your inventory items, including profit margin that can help you to maintain the reasonable price level. For the requirement of the Education Department, the profit from the sale of school items should be limited to 15% of the cost price.
• Stock Movement Details - Confused with the school selling items? Stock Movement Report shows the items movements within a period of time and also get to know the total quantities and value of items on hand.
• Items Purchased from Vendors - By checking the total amount of the selling items with different suppliers with the help of the report - Items Purchased from Vendors, you can make sure the procurement will not go over the required limit.
• Enhanced Item Pricing - Ensure bottom line profitability with flexible, user-defined, formula-based pricing calculations, such as basing a price level on a percentage above average cost, and store them for use across all your inventory items. So, it will guarantee the profit you made will not go over 15% that is the required limit.
• Item Price Changer - Because the selling items' cost rise and fall constantly, we make it easy to update pricing. You can update prices by an amount or percent for all or part of your inventory. With a simple point and click, you can globally increase or decrease prices, rounding up or down to a specific cent or dollar. Make the profit margin never go beyond 15% is so easy!
• Students' Activities Attendance Registry - Quickly and easily record numbers of students participating in school activities and the received fees.
• Gain General Ledger Control - With our school kit, you can keep transaction detail open for two school years. You can also easily maintain and report on budgets, as well as show or hide your GL accounts on task screens.
• Quick Entry Account Register - Account transaction entry is easier and faster with the Account Register. This format looks as familiar as your cash book and checkbook register with the ability to drill down for more detail. Now, you don't have to spend the time on such date book register, just enter in the system, and it will do the rest for you!
• Account Reconciliation - Wanna reconcile your back accounts at ease? The feature in our kit can help you to reconcile your bank accounts against your daily transactions resulted with the comprehensive report.
• Accounting Behind the Screens™ - See what you want to see with the "Accounting Behind the Screens" function. With one mouse click, you can view the double-entry accounting going on, or click again to hide it, so you don't have to hassle with it.
• Keep an Audit Trail - Record and report on any changes made to your transactions! Turn the feature on and off as needed, and control who has access to do so. When coupled with the system's password security, you can monitor each staff's activity within a school data file, including who made changes and where.
• Safeguard your Data - You decide who has access to your accounting and at what level. Choose to give staffs access at the module level, or drill down to five screen levels of access for more specific security needs. You can always keep the confidentiality of your school.
• Payroll Setup - Peachtree's Payroll Setup Wizard makes setting up payroll fast and easy. Or you can use our pre-defined payroll setup to enter your payroll data which can save you a lot of time on calculating your staff's salary & MPF.

Sample School Report:

• Grant Expenditure Status Report
• Grant Analysis on Project Basis
• School Balance Sheet
• School Profit and Loss Account
• Cash Flow Statement of Grants
• Profit Analysis Report
• Stock Movement Report
• Items Purchased from Vendors Report
• Activities Gross Profit Analysis Report
• Accounts Reconciliation

Sample Screens:

• Account Register
• Activity Items
• Maintain Item Prices
• Maintain Users
• Payroll Setup & Entry

(B) Other Helpful Features

• Analysis and Reporting - This school kit provides the reporting and analysis tools you need to always know your school accounting and financial situations.
• Get Finances in a Flash - Get a snapshot view of your school's overall financial performance with the Financial Manager function! Obtain a summary and key balance information so you see the full picture in minutes, without creating reports. You'll review such useful reports as Grants Analysis, Cash Flow of Funds, Grants Expenditure Budget and more, as well as up-to-the-minute balances on cash, accounts payable, and other vital information.
• Pre-defined Reports - Over 20 pre-defined reports for schools to better track, forecast and budget your finances and get the information vital to your school's management. You can also customize these reports to look the way you want them to.
• Easily Export Your Report Data to Microsoft® Excel Copy your report data into a new Microsoft Excel spreadsheet with one click! Hit the Excel toolbar button and copy report data from the Select a Report window or from the reports displayed in the Report window. The system will open the Microsoft Excel program and insert the report data into a new worksheet for you, and keep most of your report's original format

(C) Time Savers and Customization
Our school kit gives you the tools to save time, allowing you to manage your school better; and of course, to fulfil the requirements of Education Department.

• Schedule Memorized Transactions - Set up Memorized Transactions for Payments, and General Journal entries.
• Easily Change IDs - Change your Chart of Account, customer, vendor and inventory IDs even after you've entered transactions. Simply change the ID while maintaining all the historical information.
• Customize Your Forms - Create and print professional, print-shop quality forms on plain paper with your school logo or other special designs using the Custom Forms Designer. With rulers and a visual grid for better placement, marquee select, alignment, an undo function and more, the Forms Designer allows you to add, delete or rearrange the fields and columns in your invoices, purchase orders, mailing labels and checks. Design your own forms using different types of objects such as data fields, text, commands, lines, rectangles and bitmap graphics. You can also call the help from our experienced staffs to customize your own forms.
• Customize Your Financial Statements - Customize your Income Statements, Balance Sheets, and more. Specify type styles and fonts for each line and customize headers and footers, general ledger account masking, columns and fonts.
• Get the Data You Need, in the Format You Prefer - Eliminate trial and error printing by previewing onscreen the layout for your Invoices, Labels and more before ever printing. Includes the ability to zoom in and out.
• Customize Your Task Screens - Set up your data entry windows to match the way your school works! Simply select which fields you want to show or hide for a "clean" screen and more efficient data entry.